We have provided this Xtreme Diamond Sports Official Policies and Procedures page with the intention of providing
as much clarity as possible to teams supporting Xtreme Diamond Sports events. It is the aim of these same policies and procedures to help protect all of the teams participating in Xtreme Diamond Sports tournament events. If you should have any questions regarding any of our tournament policies and procedures please feel to email me or call me anytime Monday thru Sunday 10am to 8pm.
Please keep in mind that once your team officially enters a Xtreme Diamond Sports tournament event we are fully committed to your team with all of our Xtreme Diamond Sports resources and we respectivey ask the same of all teams participating with Xtreme Diamond Sports . It is our goal to protect not only your team but additionally every team participating with Xtreme Diamond Sports.
***PLEASE REMEMBER THAT ONLY PAID TEAMS ARE GUARANTEED SPOTS IN THE
YOUR TEAM WILL NOT BE BRACKETED TO PLAY IF YOUR
TEAM IS NOT PAID BY TIME BRACKETS ARE POSTED. TEAMS ARE TAKEN ON A
FIRST COME FIRST PAID BASIS ONLY.
**IF BRACKETS BECOME FULL (SOLD OUT) YOUR TEAM WILL BE PLACED ON A WAITING
LIST. SORRY NO EXCEPTIONS. ***XTREME DIAMOND SPORTS RESERVES THE RIGHT TO CHANGE FIELD SITE LOCATIONS AND TOURNAMENT FORMAT WHENEVER
Xtreme Diamond Sports Awards Policies: In an effort to provide quality awards to our participants our awards policy is geared towards rewarding participating players. Respectfully, Xtreme Diamond Sports considers "participating players" to be team members who actually physically participated in a given tournament. Individual participating player awards range from Medals, T-Shirts (or apparal of some type), sweatshirts, or hats and in some events XDS Championship rings. In some events redeemable team script is awarded to the top teams for team apparal or team equipment (gloves, bats, etc) depending on the event. Award packages are determined solely by the tournament director's discretion and may be modified depending on such circumstances such as an item being back ordered to long to wait for. All special award packages, such as apparal, rings, etc are based on no less than 6 teams in a Championship division. Championship divisions with less than six teams will receive medals for each participating player and a team trophy. All custom ordered items may take a minimum of 3-4 weeks from the date of your team order to be recieved by your team manager. Apparal and speciality items are awared for each participating player on roster up to 14 players max. Speciality and apparal items take 3-4 weeks for delivery to team once we have received your faxed order. Telephone orders are not accepted. Teams wanting to purchase additional apparal items may do so by submitting request to tournament director at an additional cost, determined by Xtreme Diamond Sports, which is pre paid to Xtreme Diamond Sports at the time of placing the order.
XDS Team Roster: All teams must present a current Xtreme Diamond Sports Team Roster to tournament director prior to first scheduled game of tournament one hour prior to start of game.
XDS Playing Rules: All teams participating in any Xtreme Diamond Sports tournament must adhere to all Xtreme Diamond Sports rules.
Team Cancellations: Teams canceling or dropping out of any Xtreme Diamond Sports tournament event must notify the tournament director via email in writting no later than 14 days prior to the start of the tournament event they are dropping out of. Exception: Super Regional NIT, State Championships, National Championships and World Series deadline to cancel is 21 Business Days. Deposits for all major events mentioned above are Non-Refundable, first $250 of World Series Payment is considered Deposit. Notice of team wishing to drop out of a Xtreme Diamond Sports event they have entered must be given by the team manager or the business manager of team. If a team drops out of a Xtreme Diamond Sports tournament event, past the cancellation deadline, team will forfeit in full their team entry fee. NO EXCEPTIONS.
Note: In the event that a team is given a future tournament team credit that credit must be used by same team (no exceptions) within one of the next three scheduled Xtreme Diamond Sports events from the issuance of tournament credit. Tournament credits are at the sole discretion of the tournament director and are awarded normally under only the most severe circumstances on a team to team basis.
Rain-Out & Refund Policy: Our Tournament Refund Policy is designed to be fair and equatable for both the tournament host & the participating teams. The event host incures prior tournament expenses which cannot be be recovered or returned, such as field rental use deposits and payments, tournament awards, advertising, adminstrative costs and other miscellanous expenses.
Please be advised that our rain out policies apply to all of our one day, two day and three day events.
Please note that Xtreme Diamond Sports will attempt to reschedule all events cancelled due to rain (or any other natural disaster). If event is rescheduled and a team cannot make resheduled event - team will receive a rain out credit for later Xtreme Diamond Sports event. Above rain out refund policy pertains only to rained out events not rescheduled per Xtreme Diamond Sports policies. *Exception: If a team does not partcipate in resheduled rain out event but plays in another event the same weekend of make up event team is not elgible for credit or refund unless specifically agreed by tournament director before the rescheduled event.
Rain out refunds are processed within five business day proceeding the completion of any make-up event.
Tournament Status: Cancelled due to lack of participation - Percent of Refund: 100%
Tournament Status: Cancelled due to rain or acts of nature - Percent of Refund: 80% (If no games started)
Please note that this is our XDS California 80/20 refund policy. Teams receiving 80% tournament entry fee refund will also receive the deducted 20% tournament costs XDS has incurred as a 20% credit for any future XDS tournament event. Example: If tournament entry fee is $500.00 you will receive $100.00 back and pay only $400.00 for the event.
Tournament Status: Team played less than one game - Percent of Refund: 75%
Tournament Status: Team played 1 regulation game - Percent of Refund: 50%
Tournament Status: Team starts or completes second game - Percent of Refund: None
Tournament Status: All teams cancelling/dropping out of any XDS event for any reason are subject to a $75.00 processing fee which will be deducted from their team entry refund by Xtreme Diamond Sports.
All approved refunds will are processed within, and up to, three business days by the tournament director after the completion of event or of any rescheduled make up event.
Note: Roll over credits from rained out tournaments can be used at any time during the season by team which was rained out or by any other team in that team's same organization but request to apply rain out credit to another team in your organization must be done explicitely in writing by same team wishing to transfer rain out credit to another team in their same organization. Please be advised that in rolling over a tournament credit from a two (2) day event into a three (3) day tournament event the participant must pay the difference between the two different events by separate check before the three (3) day event they choose to roll over their two (2) day tournament credit into.
Xtreme Diamond Sports Returned/NSF Check Policies: Unfortunately due to a rash of NSF checks being returned to our office - Effective immediately all tournament entry fee checks returned from payer's bank for reason of NSF, or for any other reason, unpaid, will be charged a returned check fee of $75.00 payable to Xtreme Diamond Sports or Rick Melendrez in the form of a money order or cashier's check. Payment in cash is also acceptable. Additionally no check returned to Xtreme Diamond Sports as NSF will be re-deposited by Xtreme Diamond Sports. Respective writer of NSF check to Xtreme Diamond Sports will re-submit payment in full (including $75.00 returned check fee) in cash, money order or cashier's check. Personal or business checks will NOT be accepted under any circumstances. If after 5 business days of written notice from Xtreme Diamond Sports NSF check is not paid in full, writer of NSF check, will be responsible for any other additional legal fees/legal actions (such as but not limited to Small Claims Court fees) and costs incurred by Xtreme Diamond Sports in attempting to collect said debt from writer of NSF check.
Game Time Reguests Policy:
1. All game time requests must submitted in writing via email by team manager.
2. Game time requests are NOT guaranteed (even though we try to accommodate whenever we possibly can).
3. Game time requests are granted to those teams that are paid first and in the order they are recieved from paid teams.
4. Out of state or out of area teams are given priority for later game times requests in order to give those teams time to get to the tournament site.
5. Game time requests pertain only to the first day of the tournament event.
6. Game time requests must be submitted 6 days prior to start of tournament play and will not be considered if submitted during the week of the start of the event. (Ex: If tournament play begins on a Saturday, game time requests are not accepted after Monday 12:01am)
7. Once brackets are posted game time requests are strickly prohibited and any change in any brackets will only be made in the case of tournament director error.
8. Unfortunately we cannot schedule around other sports (such as football, soccer, basketball, etc.) as it creates limitations on how we can best schedule our Xtreme Diamond Sports event which may cause hardship to some of the other teams participating in any respective Xtreme Diamond Sports event.
World Series Berths:
Teams may a earn a berth to our XDS World Series by placing either 1st or 2nd in any Xtreme Diamond Sports tournament and by participating in at least three (3) Xtreme Diamond Sports tournaments within a season (Summer and/or Winter). We require all teams participate in at least three tournament events to be eligible for our World Series in order to better evaluate which competitive division a team should be placed in for the World Series. This is done in order to be as fair as possible to all teams participating in the World Series. "At Large" berths are also available to out of state teams (where XDS tournaments are not yet available), and out of country teams, and are awarded solely at the discretion of XDS (USA) National Director. All teams awarded "At Large" berths are eligible to participate in the Major and AAA divisions but are not eligible to participate in the AA division in the World Series. All teams receiving "At Large" berths must fullfill all requirements asked of them by XDS (USA) in order to participate in the Xtreme Diamond Sports (USA) World Series.
California Gold Cup:
All teams are elgible to participate in our Memorial Day Weekend "State Championships" where a North Cup Champion and a South Cup Champion will be crowned and then given the opportunity to play in the "CALIFORNIA GOLD CUP" to unify the California State Championship which will be played two weeks after Memorial Day weekend! This event is a double elimination playoff format to crown a true state champion and the winner(s) of each division will recieve a special price package and a PAID BERTH/PAID TEAM ENTRY (non-transferable) to our 2012 Xtreme Diamond Sports (USA) World Series in San Diego!
Rick Melendrez Sr. - National Director
Xtreme Diamond Sports (USA)