XTREME DIAMOND SPORTS POLICIES
We have provided this Xtreme Diamond Sports Official Policies and Procedures page with the intention of providing as much clarity as possible to teams supporting Xtreme Diamond Sports events. It is the aim of these same policies and procedures to help protect all of the teams participating in Xtreme Diamond Sports tournament events. If you should have any questions regarding any of our tournament policies and procedures please feel to email me or call me anytime Monday thru Sunday 10am to 10pm.
Please keep in mind that once your team officially enters a Xtreme Diamond Sports tournament event we are fully committed to your team with all of our Xtreme Diamond Sports resources and we respectivey ask the same of all teams participating with Xtreme Diamond Sports . It is our goal to protect not only your team but additionally every team participating with Xtreme Diamond Sports.
Xtreme Diamond Sports Returned/NSF Check Policies: Unfortunately due to a rash of NSF checks being returned to our office – Effective immediately all tournament entry fee checks returned from payer's bank for reason of NSF, or for any other reason, unpaid, will be charged a returned check fee of $50.00 payable to Xtreme Diamond Sports or Rick Melendrez in the form of a money order or cashier's check. Payment in cash is also acceptable. Additionally no check returned to Xtreme Diamond Sports as NSF will be re-deposited by Xtreme Diamond Sports. Respective writer of NSF check to Xtreme Diamond Sports will re-submit payment in full (including $50.00 returned check fee) in cash, money order or cashier's check. Personal or business checks will NOT be accepted under any circumstances. If after 5 business days of written notice from Xtreme Diamond Sports NSF check is not paid in full, writer of NSF check, will be responsible for any other additional legal fees/legal actions (such as but not limited to Small Claims Court fees) and costs incurred by Xtreme Diamond Sports in attempting to collect said debt from writer of NSF check.
Xtreme Diamond Sports Awards Policies: In an effort to provide quality awards to our participants our awards policy is geared towards rewarding participating players. Respectfully, Xtreme Diamond Sports considers "participating players" to be team members who actually physically participated in a given tournament. Individual participating player awards range from Medals, T-Shirts (or apparal of some type), sweatshirts, or hats and in some events XDS Championship rings. ***A minimum of 8 teams are required in order to award championship XDS rings to the upper division Championship team only. In the event of a bracket being divided into (after pool play) into an upper and lower championship round only the Major division or upper divison champion is eligible to receive XDS Championship rings unless there is a least 16 teams in a given bracket at the start of pool play. In a single division bracket a minimum of 6 teams are required to be eligible for XDS Championship rings. This policy also applies to all special awards. In some events redeemable team script is awarded to the top teams for team apparal or team equipment (gloves, bats, etc) depending on the event. Award packages are determined solely by the tournament director's discretion and may be modified depending on such circumstances such as an item being back ordered to long to wait for. In such cases an award package of the same value will be substituted for the unavailable item. Please keep in mind that everything will be done to honor the "advertised" award as we are aware that the kids get their hearts set on what they are told they will be receiving as an award from Xtreme Diamond Sports. All custom ordered items may take up to four weeks from the date of your team order to be recieved by your team manager. Apparal and speciality items are awarded for each participating player on roster up to 14 players max. Speciality and apparal items take up to four (4) weeks for delivery to team once we have received your faxed order. Telephone orders are not accepted. Teams wanting to purchase additional apparal items may do so by submitting request to tournament director at an additional cost, determined by Xtreme Diamond Sports, which is pre paid to Xtreme Diamond Sports at the time of placing the order.
XDS Team Roster: All teams must present a current Xtreme Diamond Sports Team Roster to tournament director prior to first scheduled game of tournament one hour prior to start of game.
XDS Playing Rules: All teams participating in any Xtreme Diamond Sports tournament must adhere to all Xtreme Diamond Sports rules.
Team Cancellations: Teams cancelling or dropping out of any Xtreme Diamond Sports tournament event must notify the tournament director via email in writting no later than 14 days prior to the start of the tournament event they are dropping out of. Exception: Super Regional NIT, State Championships, National Championships and World Series deadline to cancel is 21 Business Days. Deposits for all major events mentioned above are Non-Refundable, first $250 of World Series Payment is considered Deposit. Notice of team wishing to drop out of a Xtreme Diamond Sports event they have entered must be given by the team manager or the business manager of team. If a team drops out of a Xtreme Diamodn Sports tournament event, past the cancellation deadline, team will forfeit in full their team entry fee. NO EXCEPTIONS.
Note: In the event that a team is given a future tournament team credit that credit must be used by same team (no exceptions) within one of the next three scheduled Xtreme Diamond Sports events from the issuance of tournament credit or the credit becomes void. Tournament credits are at the sole discretion of the tournament director and are awarded normally under only the most severe circumstances on a team to team basis.
- Tournament director reserves the right to alter format of any tournament event in order to finish tournament event in a timely manner. This includes shortening minimum game guarantees, modifying game schedules, time limits and innings per game if necessary. Additionally, every effort will be made to finish tournament but in case of rain, darkness or other acts of nature, director reserves the right to shorten games or modify schedules in order to finish event.
Tournament director reserves the right to move tournament event park site/location of event, if necessary, in the event of a change in field(s) status, field conditions, amount of teams ultimately in an event, acts of nature or any other unforseen circumstances in order to accomodate all teams and in the best interest of the tournament event.
Rainout/Tournament Cancellation Policy:
In the event of tournament being cancelled by weather or any other unpreventable occurrence, every effort will be made to complete the tournament. Schedules may be changed, games may be shortened and a 2 day tournament may become a one day tournament. In the event of a rainout with no make-up tournament scheduled, we will offer all teams a credit based on the following criteria:
A full rainout, meaning no games were played, a credit will be issued for the entire entry fee.
- If one game was played, a team will receive credit for ½ of the entry fee.
- If two games are played, no credit will be given.
All credits must be used in Southern California Xtreme Diamond Sports Tournaments
If a tournament is rained out while in progress and a make-up is scheduled, there will be no refund or credit for teams that do not play the make-up. The tournament director has the right to alter schedules, adjust time limits, or adjust the number of playoff participants in order to complete the tournament. The tournament director also has the right to alter the amount of the credits issued.
***Please note that Xtreme Diamond Sports will attempt to reschedule all events cancelled due to rain (or any other natural disaster). If event is rescheduled and a team cannot make resheduled event – team will receive a rain out credit for a later Xtreme Diamond Sports event which must be used by respective team within 90 days of rained out event or the credit becomes void. *Exception: If a team does not partcipate in resheduled rain out event but plays in another event the same weekend of make up event team is not eligible for credit or refund.
Game Time Reguests Policy:
1. All game time requests must submitted in writing via email by team manager.
2. Game time requests are NOT guaranteed (even though we try to accommodate whenever we possibly can).
3. Game time requests are granted to those teams that are paid first and in the order they are recieved from paid teams.
4. Out of state or out of area teams are given priority for later game times requests in order to give those teams time to get to the tournament site.
5. Game time requests pertain only to the first day of the tournament event.
6. Game time requests must be submitted 7 days prior to start of tournament play and will not be considered if submitted during the week of the start of the event. (Ex: If tournament play begins on a Saturday, game time requests are not accepted after Sunday 12:01am)
7. Once brackets are posted game time requests are strickly prohibited and any change in any brackets will only be made in the case of tournament director error.
8. Unfortunately we cannot schedule around other sports (such as football, soccer, basketball, etc.) as it creates limitations on how we can best schedule our Xtreme Diamond Sports event which may cause hardship to some of the other teams participating in any respective Xtreme Diamond Sports event.
World Series Berths:
Teams may a earn a berth to our XDS World Series by placing either 1st or 2nd in any Xtreme Diamond Sports tournament and by participating in three (3) Xtreme Diamond Sports tournaments within a season (Summer, Fall and Winter). If a qualified teams wishing to participate in the World Series does not play in the required three XDS events during the season, respective team, may forfeit thier berth to the XDS World Series subject to review of each respective regional director for Xtreme Diamond Sports. Please note that all teams qualifed for our 2013 World Series must maintain their World Series by participating in any of our 2013 Memorial Day State Championships. Please note their are a few exceptions to this requirement but are limited to out of state teams with "at large berths" or Pony and or Little League teams required to participate in a sanctioned Pony or Little League Memorial Day event.
***PLEASE REMEMBER THAT ONLY PAID TEAMS ARE GUARANTEED SPOTS IN THE TOURNAMENT. YOUR TEAM WILL NOT BE BRACKETED TO PLAY IF YOUR TEAM IS NOT PAID BY TIME BRACKETS ARE POSTED. TEAMS ARE TAKEN ON A FIRST COME FIRST PAID BASIS ONLY. **IF BRACKETS BECOME FULL (SOLD OUT) YOUR TEAM WILL BE PLACED ON A WAITING LIST. SORRY NO EXCEPTIONS. ***XTREME DIAMOND SPORTS RESERVES THE RIGHT TO CHANGE FIELD SITE LOCATIONS AND TOURNAMENT FORMAT WHENEVER NECESSARY.
Rick Melendrez Sr.
Xtreme Diamond Sports (USA) National Director